Privacy Policy · Winery Academy

Google sign-in and Google Calendar · General privacy policy · Contact us

Google sign-in and Google Calendar

Effective November 5, 2026.

Winery Academy’s back office lets our staff and instructors sign in with their Google account and, if they choose, connect their Google Calendar so that students and clients can book time with them. Students and members do not need a Google account, and we never ask them for access to one. This section explains exactly which Google user data these features use and why. Where it differs from the general policy below, this section governs Google user data.

What we access

Sign in with Google. We ask Google only for your basic profile (the openid, email and profile permissions). Google tells us your Google account ID, your email address, whether that address is verified, and your name and profile photo. We keep only your Google account ID and email address, so we can recognize you the next time you sign in. Google sign-in works only for an existing staff account with the same verified email address; it never creates an account.

Google Calendar (optional). If you connect your calendar from your account page, we ask Google for permission to see your calendars (calendar.readonly) and to manage events (calendar.events). With that permission we:

read the list of your calendars (each calendar’s name, ID, and whether you can edit it), so you can choose which calendars count as busy and which one receives new bookings;
check free/busy on the calendars you choose: the start and end of busy periods only, never the title, description, location or guests of your events;
create an event on the calendar you choose when someone books an appointment with you through Winery Academy, holding the appointment’s title and time, the guest’s name and email address, any notes the guest gave, and the location or Google Meet link;
update or delete those same events when the appointment is rescheduled or cancelled, and add “Attended” or “No-show” to their title when you record the outcome;
add a private “lead notes” event next to each booking, visible only to you, with the guest’s contact details and the answers they gave when booking.

We open individual events only when Winery Academy created them. We do not read, copy or store your other events.

How we use it

Only to provide the features above: signing you in, showing your real availability on booking pages so you are not double-booked, and keeping your appointments on your calendar. We do not use Google user data for advertising, we do not sell it, and we do not use it to decide anyone’s credit-worthiness or for lending.

Artificial intelligence

We do not use Google user data to develop, improve or train generalized or non-personalized artificial intelligence or machine learning models, and we do not send Google user data to any AI service.

How we store and protect it

The access and refresh tokens Google issues are encrypted (AES-256-GCM) in our database and decrypted only on our server, at the moment it calls Google for you.
Your calendar choices, and the IDs of the events we created, are stored with your account.
Free/busy results are kept in our server’s memory for at most one minute, to speed up booking pages, and are never written to our database.
All data travels over encrypted connections (HTTPS). A person’s Google connection is only ever used for that person’s own calendar.

Who can see it, and sharing

Winery Academy administrators can see which Google account each staff member connected and whether the connection is working. They cannot see your calendar or connect one for you.
When an appointment is booked, the guest is added to that appointment’s calendar event and may receive Google’s invitation for it.
Our hosting provider stores our database and runs our servers on our behalf.
We may disclose information when the law requires it.

We do not transfer Google user data to anyone else, and we never sell it. Our people do not read your Google user data unless you ask us to help with a problem, it is needed to investigate abuse or keep the service secure, or the law requires it.

Keeping it and deleting it

Disconnect your calendar at any time from your account page. We revoke our access at Google straight away and delete the stored tokens and your calendar list. We keep a record of which Google account was connected and when, marked closed, and the IDs of the events we created stay on their bookings, until you ask us to delete them. Events already on your calendar stay there; they are yours to keep or delete.
Remove Google sign-in from your account page once you have set a password; we delete the stored Google account ID and email address.
You can also remove Winery Academy’s access at any time from your Google Account, at myaccount.google.com/permissions.
To have all of your Google user data deleted, email support@wineryacademy.com from the address on your account. We will delete it within 30 days.

Limited Use

Winery Academy’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Changes to this section

If we change how we use Google user data, we will update this page first and tell the people who have connected a Google account before the change applies to their data.

General privacy policy

This is the privacy policy that also appears in our Terms. It covers the other information we collect on this site.

This site (the “Site”) is owned by Winery Academy, Inc., a California corporation and Winery Academy Inc., a corporation of the United Kingdom (“us,” “we,” or “Company”). We created this Privacy Policy (“Privacy Policy”) to explain how we use the information we collect on the Site. This Privacy Policy is only applicable to the Site, and not to any other websites that you may be able to access from the Site, each of which may have data collection, storage, and use practices and policies that differ materially from this Privacy Policy.

How your Personal Information is Used. We use Personal Information in the following ways: 1) to enable you to use our Site and Service; 2) to contact you about our Site, Service, and other related products and services in which we think you may be interested; and 3) to customize and tailor your experience on our Site.

We do not sell, license, transfer, and/or share the billing information we collect from you, other than for billing purposes. We use an unaffiliated credit card processing company to process your payments. We transfer your payment information—and you authorize us to do so—to this company solely for this purpose. The company does not retain, share, store, or use your personally identifiable information for any other purposes. We use the Transaction Data we collect to enable users to conduct and analyze marketing campaigns, and to calculate commissions. We also use non-personally identifiable Transaction Data and the associated IP address to track visitor’s page access on our system and to improve our Site and Service as well as provide conversion statistics for our affiliates (similar to Google Analytics).

Additionally, the registered member that referred you (if applicable) to our Site is able to view your email address and independently use your email address in their marketing efforts under the same terms and conditions as stipulated in this agreement. Registered members can also display the name and telephone number for the person who referred them to our Site, as well as the following information about members of their team (i.e. referrals who become registered users of our Site): name, telephone number, login name, and email address.

Please note that we may transfer or share your email address, IP address and name to a third party. By giving us your email address you are agreeing to allow us to transfer your data to a third party for the purpose of emailing third party promotions, offers and emails. We take no responsibility as to what this third party sends to you or what is done with your email address. By opting in and agreeing to these terms and conditions you understand and consent to allowing your data to be shared with a third party for these purposes only. We adhere to the policy of permission sharing only. If you give us permission by opting into our site, we share your personal information with other companies we select. We select companies we believe offer products and services that add to our portfolio and that would be beneficial to you. By registering with us or on any of our sites, you specifically grant us permission to sell, rent, or otherwise share your registration information with other third parties.

You may choose not to provide us with any Personal Information. In such an event, you will not be able to access and use our Site, Service, or some of the services it provides.

Information We Collect. We automatically track and collect the following categories of information when you visit our Site: 1) IP addresses; 2) domain servers; 3) types of computers accessing the Site; and 4) types of web browsers used to access the Site (collectively “Traffic Data”). Traffic Data is helpful for improving your experience on the Site. We also use “cookies” to optimize the user experience.

Our Site provides access to educational content and ongoing educational services for you to use in connection with traffic generation and effective execution of marketing campaigns (collectively, the “Service”). In order for us to be able to contact you about your use of the Site and Service, we require you to provide us with certain information that personally identifies you (“Personal Information”). Personal Information includes the following categories of information: 1) Contact Data (such as your name, company name, contact information, telephone number, email address, and login name); 2) Financial Data (such as the credit/debit account information for the account you want to establish for billing purposes); and 3) Transaction Data (for example, the name of the person who referred you to us, the names and contact information for people you refer to us, data about specific marketing campaigns and results, consumer contact information such as email addresses and phone numbers, and related marketing materials). If you communicate with us by e-mail, post messages to any of our blogs, chat groups, bulletin boards, or forums, or otherwise complete online forms, any information provided in such communication may be collected as Personal Information.

Confidentiality and Security of Personal Information. We may also (and you authorize us to) disclose your Personal Information to: a) comply with a court order or other legal process or inquiry; b) protect our rights or property; or c) enforce our Terms and Conditions. Your Personal Information is stored on secure servers that are not accessible by third parties. We provide you with the capability to transmit your Personal Information via secured and encrypted channels if you use a similarly equipped web browser.

To confirm that your Contact Data and Financial Data are correct and up-to-date, you may review and update it in your member profile area of the Site accessible via your secure login credentials.

The Site contains links to other websites. We are not responsible for the privacy practices or the content of such websites. We also make blogs, chat rooms, forums, message boards, and news groups available to you. Please understand that any information that is disclosed in these areas becomes public information. We have no control over its use and you should exercise caution when deciding to disclose your Personal Information.

This Site is directed at teenagers and adults and not to teenagers or children under the age of 18. We do not knowingly collect personally identifiable information from children under the age of 13, nor do we knowingly distribute such information. We do not knowingly allow children under the age of 13 to publicly post or otherwise distribute personally identifiable contact information through our website. Similarly, because we do not collect any personally identifiable information from children under the age of 13, we do not condition the participation of a child under 13 in activities on providing personally identifiable information. If we become aware that we have inadvertently received personally identifiable information from someone under the age of 13, we will delete such information from our records. If we change our practices in the future, we will obtain prior, verifiable parental consent before collecting any personally identifiable information from children under the age of 13.

We have implemented a number of security measures to help protect against the loss, misuse, or modification of information we’ve collected from you. Your Personal Information is transmitted to and stored on servers that we have taken steps to protect from unauthorized access or intrusion. We do not ensure or warrant the security of any information you transmit to us. You acknowledge and assume this risk.

We reserve the right, at any time and without notice, to add to, change, update, or modify this Privacy Policy, simply by posting such addition, change, update, or modification on the Site and without any other notice to you. Any such addition, change, update, or modification will be effective immediately upon posting on the Site. In the event of substantive changes to this Privacy Policy, the new terms will be posted to the Site, you will be required to affirmatively assent to its terms, and you may also be notified by email. If any modification is unacceptable to you, your only recourse is not to use the Site and the Service, and to request an immediate termination of your membership. Your express consent or continued use of the Site or our Service following posting of a change notice or new Privacy Policy on the Site will constitute binding acceptance of the changes. No personal information will be shared with any third parties without the customer’s permission

This Privacy Policy is part of your Terms of Use agreement with the Company.

Services will be provided by: Winery Academy, Inc. 16 Technology Drive, Suite 111 Irvine, CA 92618

Effective Date: September 1, 2024

Contact us

Winery Academy, Inc.
16 Technology Drive, Suite 111
Irvine, CA 92618
support@wineryacademy.com · 888-648-8881